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Bylaws of St. Luke the Evangelist Orthodox Church

Revised, voted and accepted at Annual Meeting on January 21, 2001
Final approval granted by Bishop Job June 5, 2001

The Saint Luke the Evangelist Orthodox Church, located in Palos Hills, Illinois, is a Parish of the autocephalous Orthodox Church in America, and incorporated as a religious (not-for-profit) corporation in the State of Illinois on 30 September 1986.

As the local community of the Church, this parish exists for the purpose of worshiping God according to the Holy Scriptures and Tradition of the Holy Orthodox Church, to encourage union with God among the members of the parish, to seek out the lost, the searching, and the unchurched and to strive to bring them into union with the Church , to provide religious education and charitable aid for its members and potential members, and to defend, promote, and witness to the Orthodox Christian Faith in America.

This parish is part of the Orthodox Church in America and, therefore, its organization and administration are subject to the Statute of the Orthodox Church in America, adopted by the Second All-American Council of October 19-21, 1971 and amended by subsequent All-American Councils, and to the decisions of the diocesan assemblies of the Diocese of the Midwest.

This parish is, in essence, a spiritual body recognized by the canons, traditions, disciplines and regulations of the Orthodox Church in America. Its adoption of a civil corporate existence is done to allow it recognition in the secular world. If a discrepancy exists between the civil Certificate of Incorporation or civil bylaws and ecclesiastical canons, traditions, disciplines, regulations of the then current Statute of the Orthodox Church in America, such discrepancy shall be eliminated. Until the Certificate of Incorporation or these bylaws actually may be amended the parish shall be bound to the canons, traditions, discipline, regulations of the Statute of the Orthodox Church in America with the same force and effect as if the same were fully recited therein. All other provisions of the Certificate of Incorporation or bylaws not in conflict shall remain in effect as written.

This parish shall be regulated by the following bylaws which are intended to express the spirit of the Holy Orthodox Tradition, as interpreted by the Orthodox Church in America, on a practical level in the life of this parish as a whole, so that this parish might fulfill its divinely appointed mission in a peaceful and orderly way.

Article I - Parish Membership

Section 1 - VOTING, OR COMMUNICANT, MEMBER

A voting member, also referred to as communicant member, of this parish shall fulfill the following requirements:

  1. be a baptized and chrismated Orthodox Christian, or one who has accepted the Orthodox faith;
  2. be at least 18 years of age;
  3. partake of the sacraments of Penance and Holy Communion at Saint Luke Church regularly, but at least once a year;
  4. has been a member of this parish for a prior consecutive six month period;
  5. participates in the parish's financial stewardship program by offering an annual pledge for the maintenance and growth of the parish, the Diocese of the Midwest, and the Orthodox Church in America; and
  6. No one can be a member of the parish if he betrays the teachings of the Orthodox Church or if he leads a life, or acts in a manner condemned by the Holy Canons as incompatible with the name of Orthodox Christian.

Section 2 - TRANSFER MEMBERS

A person who was a "voting member" in another parish of the Orthodox Church in America and who has transferred into this parish, in accordance with the authorized transfer form, shall have full voting member status, provided he or she fulfills all requirements as stated in Section 1 hereof.

Section 3 - MULTIPLE PARISH MEMBERSHIP

Voting membership in two or more Orthodox parishes is not permitted.

Section 4- ASSESSMENTS

Each year this parish shall remit to the diocesan treasurer its financial obligation to the diocese and to the Orthodox Church in America, as stipulated by the diocesan assemblies and the All-American Councils.

Section 5 - PARISH MEMBERSHIP REGISTRATION

This parish, through its rector, parish council and secretary, is responsible for submitting annually the census and membership information to the office of the diocesan bishop, in accordance with the form as determined in current diocesan directives.

Section 6 - EXCLUSION OF VOTING MEMBERSHIP

The rector and the parish council, in consultation with the diocesan bishop, shall initiate action to remove from voting membership that person who:

  1. directly or indirectly defies the dogma or canons of the Orthodox Church, and/or
  2. directly or indirectly obstructs those decisions rendered by the majority of the members of this parish or by the diocesan bishop, and/or
  3. directly or indirectly causes such disruption so as to affect adversely the spiritual life of this parish.

Action to remove rights of membership shall be referred to higher diocesan authority in the manner set forth in the current diocesan directives.

Article II - The Parish Clergy

Section 1 - VACANCY

Upon the death, retirement, or transfer of the rector, the vacancy in the office of rector shall be filled on a temporary basis by the diocesan bishop until the office is filled on a permanent basis.

Section 2 -ASSIGNMENT

The rector is assigned, transferred or removed by the diocesan bishop by virtue of the authority of his office and in accordance with the canons, ecclesiastical procedure and the needs of the parish and the diocese. The rector cannot be removed or leave his assignment without the specific permission of the diocesan bishop. This parish shall be responsible for the support and welfare of its rector until such time as he is removed from his position by the diocesan bishop.

Section 3 - RESPONSIBILITY

The rector of the parish shall

  1. serve the liturgical and sacramental needs according to the Typikon of the Orthodox Church in America;
  2. instruct members and potential members of the parish in the tenets of the Orthodox Faith and piety;
  3. implement and supervise the parish's various ministries, stimulate Orthodox witness and evangelization, oversee the religious and moral education of the parish, and stimulate Church growth;
  4. strive to raise the level of spirituality and morality of the members of the parish and to nurture potential members of the parish;
  5. preside at all parish meetings and parish council meetings;
  6. keep the parish records of baptisms, chrismations, receptions into the faith, confessions, marriages, and burials, issue copies of the same, and report the statistics annually to the diocesan bishop;
  7. register marriages with civil authorities as may be required by law;
  8. be the intermediary between the parish, the dean, and the diocesan bishop;
  9. keep the parish seal;
  10. be responsible for the well-being of the parish;
  11. oversee implementation of the decisions of the All-American Councils, of the diocesan assemblies, of the diocesan bishop of the district dean, of the annual and special meetings of the parish, and of the parish council;
  12. approve the agendas for all regular annual and special meetings of the parish and of the parish council, and review and sign the minutes of same;
  13. be responsible for the supervision of additional clergy who may be appointed or assigned by the diocesan bishop; and
  14. be a member of the parish council and an ex officio member of all other committees.

Section 4 - COMPENSATION

To be free from material preoccupations and wholly committed to his sacred ministry, the rector must be compensated by this parish. The amount and terms of such compensation shall be determined prior to the time of his assignment and shall conform to the then current diocesan guidelines concerning compensation and benefits for the clergy. Amount and terms of such compensation shall be reviewed on an annual basis.

Section 5 - ADDITIONAL CLERGY

Additional clergy, as appointed by the diocesan bishop, shall assist the rector. The provisions of Article II, Sections 1, 2, and 4, shall be applicable to them. In addition to the general pastoral duties, such additional clergy shall be responsible for those specific duties as specified at the time of his assignment, in concurrence with the rector and the parish council and as approved by the diocesan bishop.

ARTICLE III - THE PARISH MEETING

SECTION 1 - MEETINGS

a) The Annual Parish Meeting
The annual meeting of communicant members of this parish shall be held on a Sunday in January of every year following the celebration of the Divine Liturgy, for the purpose of electing officers of the parish council and for the transaction of such other business as may come before the meeting. Should circumstances preclude having the annual parish meeting at its regularly appointed time, then an alternate date, agreed upon by the rector and the parish council, may be selected.

b) Special Parish Meetings
Special meetings of the communicant members of this parish may be called by the diocesan bishop or his designee, the rector, the parish council, or by not less than 30% of the communicant members of this parish. When 30% of the members of this parish shall call a meeting, they shall file a written request, statement of purpose, detailed agenda, and constructive proposals, signed by those calling the meeting, with the rector and the lay chairperson of the parish council at least one month prior to the date of said meeting. Arrangements shall then be made for notice to be given as per subsection d) hereof.

c) Place of Meeting
The annual meeting and any special parish meeting shall be held in the church proper.

d) Notice of Meetings
Notice of the annual and all special parish meetings, along with the proposed agenda of said meeting, shall be given by the rector from the ambo at the Divine Liturgy on three (3) consecutive Sundays prior to the meeting and published in the Church bulletin. The agenda and reports will be made available at least eight days prior to the date of the meeting.

e) Emergency Meetings With the knowledge, approval, and blessing of the rector, an emergency meeting of the parish may be called if the congregation is notified seven (7) days in advance and contacted by mail. All members who attend the meeting constitute a quorum.

SECTION 2 - QUORUM

The quorum for all parish meetings shall be 40% of communicant members, as defined in Article I, Section 1 of these bylaws, who are enrolled in this parish at the time of the meeting. In the absence of a quorum at the annual parish meeting, that meeting may be adjourned to a time determined by the majority of communicant members present at that meeting. At the adjourned meeting, those in attendance shall constitute a quorum. These provisions for an adjourned meeting shall not apply to any special meeting or to annual meetings at which matters pertaining to the amendment of these bylaws or the acquisition or alienation of parish property or capital expenditures are included on the agenda. In such instances the quorum requirements outlined in this section must be applied.

SECTION 3 - CONSENSUS AND VOTINGM

a) In the spirit of Orthodoxy and in the interest of unity, matters transacted at all parish meetings shall be passed by consensus. When a consensus cannot be reached, a simple majority vote by those communicant members present shall determine the decision of any parish meeting except as provided in subparagraph b) below, and in Article V, Section 2, and in Article VIII, Section 1, concerning amendments to these bylaws.

b) In cases involving any capital expenditures of more than $10,000.00, including the purchase, sale, mortgage or lease of parish property, a two-thirds (2/3) vote of the communicant members present shall be required in instances where a consensus cannot be reached.

SECTION 4 - ORDER OF MEETINGS

a) Officers of the parish meeting

1. The rector is the chairperson and presiding officer at the parish meeting unless he designates a substitute chairperson.

2. A vice chairperson, who may be the lay chairperson of the parish council or a person elected at the parish meeting, may conduct portions of the meeting as designated by the rector.

3. A secretary, who may be the secretary of the parish council or a person elected at the parish meeting, shall record the minutes of the parish meeting.

b) The Agenda of the annual meeting
1. Opening prayer
2. Determination of a quorum
3. Minutes of the previous meeting
4. Reports of the rector, lay chairperson and the heads of parish ministries
5. Old or unfinished business
6. Financial stewardship report and auditor's report
7. Approval of parish budget for the impending year
8. Election of parish council officers, auditors, and representatives to the Diocesan Assembly and to the All-American Council
9. New business
10. Adjournment
11. Closing prayer
c) The Agenda of the special meeting
1. Opening prayer
2. Determination of a quorum
3. Statement of purpose of the meeting
4. Resolutions
5. Adjournment
6. Closing prayer

d) Record of a parish meeting
Two copies of the minutes of a parish meeting, annual or special, signed by the rector and the secretary of the meeting and including financial data and attached reports, if any, shall be sent to the diocesan bishop within twenty-one (21) days of such meeting. An additional signed copy is to be sent to the district dean.

1. In case of disagreement with one or several decisions of a parish meeting, a statement of dissent may be submitted in writing by the rector, the parish council, or one tenth (1/10) of the communicant members present at a parish meeting. Such statements are to be attached to the minutes.

2. After review of the parish meeting minutes, the diocesan bishop shall approve or disapprove the decisions and resolutions, including elections, in those minutes. Once approved by the diocesan bishop, those decisions and resolutions, including elections, shall become effective as of the date of approval. Decisions and resolutions which are not approved, including elections, shall be remanded back to the parish for further action. No decisions or action of a parish meeting shall become effective until approved in writing by the diocesan bishop.

ARTICLE IV - THE PARISH COUNCIL

SECTION 1 - ELECTIONS

a) The members of the parish council shall function as the trustees of this parish.

b) The election of necessary parish council members shall take place at the annual parish meeting on an annual basis.

c) Communicant members of this parish are eligible for election to the parish council with the following exceptions:

1) any full-time employee of this parish is not eligible to serve on the parish council;
2) only one member of any household, including the rector's household, is eligible to serve at the same time as a member of the parish council.

SECTION 2 - TERM OF OFFICE

a) The term of office for members of the parish council shall be two years.

b) No member of the parish council may serve more than six consecutive years in any position on the parish council.

c) Notwithstanding any provisions contained in a) and b) hereof, all members of the parish council shall hold office until their successors are duly elected, confirmed, and installed.

SECTION 3 - COMPOSITION

The members of the parish council shall consist of the lay chairperson, the assistant lay chairperson, secretary, treasurer, financial secretary, Education Team Leader, Property Team Leader, Evangelization Team Leader, and Community Development Team Leader. The elected delegate (lay delegate) to the All-American Council and Diocesan Assembly shall also serve as a member of the parish council. Additional "temporary" lay delegates (where warranted) shall be appointed by the Rector and approved by the parish council. The "temporary" lay delegate(s) is not a member of the parish council. If necessary, additional members to the parish council may be elected at the annual meeting provided the number of parish council members does not exceed 15.

SECTION 4- CONFIRMATION AND INSTALLATION

a) The rector and secretary of the annual parish meeting shall attest, by signature, to the election of the parish council, and supply the data and list of members of the parish council on the Confirmation of Parish Council form.

b) The rector shall validate the Confirmation of Parish Council form by affixing thereon the parish seal and his signature and shall forward the form to the diocesan bishop.

c) Only upon the confirmation of the election of the parish council by the diocesan bishop can the parish council be installed in accordance with the Office of Installation of Parish Council, and its members can begin their terms of office. Incumbents shall hold office until new members are actually installed.

SECTION 5 - REMOVAL FROM PARISH COUNCIL

a) All parish council members must continue to fulfill the qualifications for membership in the parish council during their entire term of office. Failure to retain membership as described in Article I and Article IV, Section 1, paragraph d, will bring automatic dismissal from the council.

b) All parish council members are expected to attend all council meetings during their term of office. The unexcused absence of any council member for three (3) consecutive meetings will render him or her subject to dismissal by the parish council.

c) The parish council initiates all dismissal procedures. However, the diocesan bishop, through the district dean, may intervene in cases in which a council member becomes subject to dismissal for causes stated in paragraphs a or b of this Section.

SECTION 6 -VACANCIES ON THE PARISH COUNCIL

Any vacancy which occurs among members of the parish council shall be filled by the Rector and approved by the parish council until the next annual meeting.

SECTION 7 - PARISH COUNCIL MEETINGS

a) The parish council shall meet on the parish premises as called.

b) While the rector is the head of the parish and the chairman of the parish council, he does not have to chair meetings. The lay chairperson, or any other designated council member, may chair the meeting with the consensus of the rector and the council members.

c) All parish council meetings shall be conducted according to a pre-established agenda. The rector and the lay chairperson shall prepare the agenda in advance. Copies of the agenda shall be distributed to all council members at the regular monthly meeting.

d) A simple majority of the parish council shall constitute a quorum.

e) The members of the parish council shall, at all times, strive to achieve a consensus in all matters. When a consensus cannot be reached, a majority vote of those members in attendance can decide issues brought before the council.

f) All decisions of the parish council must be submitted to the rector for confirmation before becoming effective.

g) The minutes of the parish council meetings shall be signed by the rector and the secretary. The original copy of the minutes is the property of the parish and becomes part of the parish archives.

h) All members of the parish are invited and encouraged to attend and participate in all parish council meetings. In cases where open forums are held on issues involving the overall ministry of the parish, any member of the parish, recognized by the chair, may speak on an issue. However, only members of the parish council may make a formal resolution or vote on an issue.

i) At its discretion, the parish council may hold a closed meeting, i.e., one that is restricted to the rector and other council members and accordingly noted in the minutes. Closed meetings, however, are only convened in extraordinary circumstances.

j) In the event that a matter is brought before the agenda of the parish council which, in the opinion of the rector, is in violation of the canon law of the Orthodox Church, the Statute of the Orthodox Church in America, or the current diocesan directives---including but not limited to matters of doctrine, canon law, liturgical practice, sacramental observance, or ecclesiastical discipline---the rector has the right to strike the matter from the proposed agenda and veto both discussion and vote on said matter within the parish council. Any appeals from such decisions shall be handled as provided in Article IV, Section 9, paragraph c.

k) With the knowledge, approval, and blessing of the rector, an emergency meeting of the Parish Council may be called if the Council is notified three (3) days in advance. Eight (8) members would constitute a quorum. Three-fourths (3/4) of the members present would be needed to approve any decisions.

SECTION 8 - PARISH COUNCIL JOB DESCRIPTIONS - See Pg. 14

Job descriptions for Lay Chairperson, Assistant Lay Chairperson, Secretary, Treasurer, Financial Secretary, Lay Delegate, Education Team Leader, Property Team Leader, Outreach Team Leader, and Community Development Team Leader

SECTION 9 - PARISH ADMINISTRATION

a) The rector shall guide and oversee the total parish ministry and is ultimately responsible to the bishop, with the parish council, for the life and activity of the parish.

b) The parish shall be administered by the rector and the parish council cooperatively.

c) In the event of the rector's disagreement with one or several decisions of the parish council, his motivated opinion shall be recorded in the minutes and the matter referred to the parish meeting.

ARTICLE V - THE PARISH PROPERTY

SECTION 1- TITLE OF OWNERSHIP

This parish or parish corporation is the sole owner of all parish property, assets, and funds, subject to the following sections of this article and the Statutes and provisions of the Orthodox Church in America.

SECTION 2 - REAL PROPERTY

This parish may purchase, sell, mortgage, lease, or otherwise encumber its real property upon approval of a two-thirds (2/3) majority vote of the communicant members of this parish attending the annual parish meeting or a special meeting convened for that purpose, at which a quorum is present after due notice has been given and a resolution has been presented by the rector and parish council. Such decisions are subject to final approval by the diocesan bishop. However, in no event may such action be taken with the approval of less than 50% of all communicant members of this parish.

SECTION 3 - SPECIAL BEQUESTS

As far as possible, all special bequests, gifts, and devises will be used by this parish for the purpose for which they were made. In the event the purpose of such gift, devise, or bequest is not feasible or practical, as determined by the rector and parish council, an alternate use may be determined by the rector and parish council upon consultation with the donor or the estate representative.

SECTION 4 - DEFECTION

This parish is an integral part of the Orthodox Church in America; therefore, in the event this parish were to decide to withdraw from the jurisdiction of the Orthodox Church in America, the Orthodox Church in America shall be entitled to full title to all of this parish's assets and property. In the event that a group in this parish decides to withdraw from the jurisdiction of the Orthodox Church in America, the communicant members of this parish who remain loyal to the jurisdiction of the Orthodox Church in America shall retain full title to all parish assets and property.

SECTION 5 - DISSOLUTION

This parish may be dissolved by the decision of the parish, subject to the ratification of the decision to dissolve by the diocesan bishop. Only the diocesan bishop shall have the power to declare this parish dissolved, in which case the sacred and untouchable items, such as the Holy Antimension, the tabernacle, and the sacred vessels, shall be delivered directly to the diocesan bishop. After all encumbrances have been satisfied, all remaining property, whether real, personal, or mixed, or the proceeds from the sale thereof, shall be distributed by the district dean, subject to the approval of the diocesan bishop, to the institutions or charities of the Orthodox Church in America, preferably within the State of Illinois or within the Chicago deanery.

ARTICLE VI - PARISH ORGANIZATIONS

From time to time, and in case of demonstrated need, individually affiliated parish organizations may be established or recognized by this parish for specific purposes deemed compatible with parish life. Such organizations shall have the approval of, and are accountable to, the rector and parish council. The bylaws of such organizations, should there be any, shall be consistent with these bylaws, the diocesan bishop, and the Statute of the Orthodox Church in America. Such organizations shall be accountable to make an annual report of their activities and shall make an annual financial statement available to the parish council. This section shall not apply to any chapters of nationally affiliated organizations, unless that chapter so provides its own bylaws. In the event that any such organization is dissolved, its assets shall be turned over to this parish. In the event that this parish is dissolved, the organizations which were subsidiaries of this parish likewise shall be dissolved, with all of those organization's assets to be disposed pursuant to Article V, Section 5 of these bylaws.

ARTICLE VII - FINANCIAL AUDIT

(a) At the annual parish meeting, an auditing committee consisting of two members shall be elected.

(b) This committee shall review the parish finances and present a report to the parish council at the earliest possible opportunity.

ARTICLE VIII - AMENDMENTS, REGULATIONS, AND GENERAL PROVISIONS

SECTION 1- AMENDMENTS

These parish bylaws may be altered or amended by a two-thirds (2/3) majority vote of the communicant members of this parish in attendance at the annual parish meeting at which a quorum is present, or a special meeting, convened for this purpose, at which a quorum is present, provided that timely written notice is given to the membership specifying the proposed addition, change, or amendment. All amendments, changes, or additions so proposed shall not take effect until approval has been obtained from the diocesan bishop.

SECTION 2 - PROCEDURES

For matters not covered by these bylaws, this parish may enact procedures and regulations to meet the need of a particular situation. Such additional procedures and regulations must be presented to the diocesan bishop for his approval before they become effective.

SECTION 3 - SCOPE OR RIGHTS

Notwithstanding any provisions contained herein or any provisions that might be assumed from the civil law concerning not-for-profit or religious corporations, nothing in these bylaws shall be deemed to have granted any individual parishioners or group of parishioners any rights, as members of the present corporation, that are in conflict with, or at variance with, or superior to those recognized in the Statute of the Orthodox Church in America.

SECTION 4 - TEXT

In these bylaws, the word "diocese" refers to the Diocese of the Midwest of the Orthodox Church in America, and the terms "diocesan bishop" and "Diocesan authority" refers to the ruling bishop of the Diocese of the Midwest and to those persons or groups duly appointed by him for the governance of the diocese, respectively. In the appropriate context the singular use of a word may refer to the plural, and the masculine may refer to the feminine.

SECTION 5 - ADOPTION

These bylaws were accepted at a parish meeting held on the 14th day of December, 1986, at which the appropriate quorum was present, the parish members having been duly notified, and have become effective as of the same day as per the approval of the diocesan bishop.

Final approval granted by Bishop Boris of Chicago, March, 1987
Revised,voted and accepted by General Assembly on February 2, 1997
Revised, voted and accepted at Annual Meeting on January 18, 1998
Revised, voted and accepted at Annual Meeting on January 31, 1999
Revised, voted and accepted at Annual Meeting on January 21, 2001
Final approval granted by Bishop Job June 5, 2001

APPENDIX A

DESCRIPTION OF DUTIES

CLERGY, PARISH COUNCIL, TEAM LEADERS,

1. Clergy

A Rector
B Deacon

2. Parish Council Elected Officers Positions

A Lay Chairperson
B Assistant Lay Chairperson
C Treasurer
D Financial Secretary
E Secretary
F Lay Delegate

3. Team Leaders

A. Education
B. Property
C. Outreach
D. Community Development

Note: In addition to all listed duties, council members are expected to make every effort to attend all meetings and, if this is not possible, a report should be sent in their absence. Furthermore, each council member is encouraged to involve as many parish members as possible as support personnel.

RECTOR

1. The Rector is the pastor of the parishioners: he is entrusted by the diocesan authority with the duties of teaching them the rules of the orthodox faith and of the Christian life, of celebrating public divine services and rites according to the ecclesiastical order, of administering the holy sacraments, and guidance in Christian life. He is the spiritual father of the whole life and activities of his parish, its spiritual growth, and enlightenment, its orthodoxy and moral progress.

2. Besides his pastoral and liturgical duties, he:

A. Implements and supervises parish ministries;
B. Presides over all parish meetings, and is ex-officio member of all committees;
C. Approves the agendas for all regular, annual and special meetings of the parish and council and reviews and signs the minutes of the same;
D. Keeps records of baptisms, weddings, chrismations, funerals, and forwards any and all appropriate reports;
E. Keeps the parish seal and registers marriages according to civil law;
F. Oversees implementation of the decisions of the All-American Councils, of the Diocesan Assemblies, of the Diocesan Bishop, of the District Dean, of the annual and special meetings of the parish and council;
G. Is responsible for the supervision of additional clergy who may be appointed or assigned by the Diocesan Bishop.

DEACON

1. Deacons are assigned to the parish by the Bishop and are the Rector's assistants: therefore they are not part of the Parish Council. The Deacon's place in the community is one of humble "service to the least of her brothers and sisters". They may attend Council meetings and represent the rector when he is not able to attend. They may report on projects that have been assigned to them by the rector. They do not have a vote on council decisions.

2. Duties - with the knowledge and blessing of the Rector

A. Represent the parish at the Diocesan Assembly
B. Teach Bible studies and catechetical classes
C. Visit shut-ins, prisoners, and the sick.
D. Assist when possible at all liturgical and sacramental functions
E. Help Rectors in other parishes with liturgical and sacramental functions
F. Be cognoscente of, church attendance and conduct and report when necessary.
G. Be available for charitable outreach, mission and evangelism.

LAY CHAIRPERSON

A. Presides over the Parish Council in case of the absence of the Rector or Assistant Clergy;

B. Supervises all collections;

C. With assistance, is responsible for and controls the purchase of candles, lights, and other necessities for the Church, its building and properties;

D. Watches over the external order during church services;

E. Assists the Rector in implementing and executing decisions of the Parish Council;

F. Acts, at his discretion, as a liaison agent between the parishioners and the Rector by communicating the expressed or developing concerns of the Parish.

G. Heads the budget committee with Rector, Treasurer, and Financial Secretary.

ASSISTANT LAY CHAIRPERSON

A. Assist the Lay Chairperson as requested and, in his/her absence, assume the Lay Chairperson's office.

B. Automatically assumes the office of Lay Chairperson in the event of its vacancy.

A. Responsible for heading a committee for organizing all stewardship programs. The committee shall consist of the priest, treasurer, and financial secretary and two appointed parish members.

B. Responsible for obtaining materials necessary to maintain the pledge system.

C. Responsible for submitting to the Council for approval a pledge letter to be sent to the Parish members. This should be submitted by the September meeting. A date in late November should be selected as Pledge drive Sunday and all pledges should be turned in by December 31st.

D. Should work with the Financial Secretary and individual parishioners to insure that pledges are submitted and fulfilled on time as much as is possible.

E. Responsible for parish safety.

SECRETARY

A. Keep records of minutes of all Parish meetings and Parish Council meetings.

B. Certifies necessary documents by signature.

C. Advises member of the Parish Council of Council meetings.

D. Manages all correspondence of the Parish Council.

E. Keeps a list of all active members of the Parish.

F. Maintains filing cabinet and organizes files of Church documents.

G. Oversees copier maintenance and supplies.

TREASURER

A. Receives and banks all monies collected (the Treasurer, Financial Secretary, and the Assistant Lay Chairperson are responsible for counting all monies received by the Parish).

B. Is responsible for all bookkeeping records and accounts and makes all records available for audit.

C. Drafts checks to cover Church expenses and is responsible for such expenditures (all checks shall be signed by two of the following: the Rector, Lay Chairperson, Treasurer, Recording Secretary).

D. Prepares Annual Financial Reports for the Parish, monthly reports for the Parish Council, and the Annual Budget documents.

E. Reports and discloses all financial information required in accordance with Federal, State, and Local government inquiries.

F. Defends any and all creditor actions of claims against the Church with concurrence of the Lay Chairperson.

G. Under the supervision of the Lay Chairperson, is responsible for establishing, maintaining, and controlling all financial systems necessary for the business operation of the Church.

FINANCIAL SECRETARY

A. Records tithes and donations in account books.

B. Maintains records of pledges and assessments.

C. Advises members of the Parish of the status of their pledges and other financial contributions and furnishes the members quarterly, as directed by the Parish Council, with a statement of contributions to the Church.

D. Responsible for collecting all incoming donations, recording them, submitting funds to treasurer.

E. Submits monthly reports to the Parish Council.

F. Reports names of new members to the Parish Council.

LAY DELEGATE

A. Represents the Parish at all required Diocesan and National Church meetings and reports to the Parish and Council the results of these meetings.

B. Heads a committee of additional appointed delegates and observers.

EDUCATION TEAM LEADER

A. Oversee Youth, Christian Education, Music, Church Resource, and any other ministry which may be established for the maintenance and growth of the parish's overall educational program.

B. Represent the mentioned ministries on the parish council.

C. Submit monthly reports from the respective ministries to the Parish Council.

PROPERTY TEAM LEADER

A. Oversee Maintenance, Building, and Strategic Planning and any other ministry which may be established for the parish's overall property program.

B. Represent the mentioned ministries on the parish council.

C. Submit monthly reports from the respective ministries to the Parish Council.

OUTREACH TEAM LEADER

A. Oversee Evangelism, Charities, Prayer Ministry, and any other ministry which may be established for the maintenance and growth of the parish's overall evangelization program.

B. Represent the mentioned ministries on the parish council.

C. Submit monthly reports from the respective ministries to the Parish Council.

COMMUNITY DEVELOPMENT TEAM LEADER

A. Oversee Fellowship, Supplies, and any other ministry which may be established for the maintenance and growth of the parish's overall community development program.

B. Represent the mentioned ministries on the parish council.

C. Submit monthly reports from the respective ministries to the Parish Council.